In order to be eligible for the Buffalo Marathon Volunteer Grant Program (the “Volunteer Grant Program”), groups (“Volunteer Group”) seeking grants must either be, or must designate that grants will go to, a verified tax-exempt, non-profit organization.
SUBMITTING AN APPLICATION
Each group wishing to be considered for the Volunteer Grant Program must submit the attached “2017 Volunteer Grant Program Application” (see Attachment A). The Buffalo Marathon reserves the right to request additional information before and in connection with determining whether an applicant is eligible to receive a grant through the Volunteer Grant Program.
Groups must submit applications before 11:59 p.m. on Friday, March 31, 2017 to be considered for the Volunteer Grant Program.
HOW GROUPS ARE CHOSEN
The Buffalo Marathon, in its sole discretion, retains the right to decide which groups seeking grants will be chosen for the Volunteer Grant Program. An applicant’s status as a tax-exempt, non-profit organization will not guarantee receipt of a grant through the Volunteer Grant Program. The Volunteer Grant Program is subject to Internal Revenue Service rules and regulations governing tax-exempt organizations.
Generally, groups seeking grants must either be, or must designate that grants will go to, a verified tax-exempt, non-profit organization. The Buffalo Marathon may consider other factors in determining whether groups will be chosen for the Volunteer Grant Program. Contacting the Buffalo Marathon and submitting an application does not guarantee that a group will be chosen to participate in the Volunteer Grant Program.
If your group is chosen to participate in the Volunteer Grant Program, in appreciation for volunteering, the Buffalo Marathon will make a grant to a verified tax-exempt, non-profit organization in an amount based on the table found in Attachment B.
Groups that are chosen to receive grants must follow the applicable rules in Attachment C.
Note: the organization that receives a grant MUST be a verified, 501(c)(3) tax exempt organization. You must check to see if the organization is a verified, 501(c)(3) tax exempt organization by checking the IRS website at https://www.irs.gov/charities-non-profits/exempt-organizations-select-check
If your organization is not on the IRS website, please provide proof of tax exempt status by emailing your documentation to firstname.lastname@example.org . This proof must be emailed at the time you submit this application.
Note: please provide the complete legal name of the entity: for example, the Buffalo Marathon is “Buffalo-Erie Marathon Association, Inc.”)
|Start & Finish Line||minimum 50 volunteers||$2,000|
|Marathon Post Race Party||minimum 50 volunteers||$1,500|
|Kids Mini-Marathon||minimum 35 volunteers||$750|
|Water stops - miles 1-13||minimum 30 volunteers||$1,000|
|Water stops - miles 14-26||minimum 15 volunteers||$500|
|All other areas||minimum 15 volunteers||$20 per volunteer|
Receiving a grant is dependent on providing the minimum number of volunteers required by ensuring that (i) volunteers are registered online and (ii) volunteers check in on the day of the race.
* Water stops that also dispense gels will receive an extra $200.
╪ For groups organizing volunteers for “all other areas,” the total amount of the grant made to the verified tax-exempt organization will be determined by the number of volunteers who are both registered through the Buffalo Marathon online registration system and who are verified as volunteering on the day for which they are scheduled to volunteer.
╪ Groups organizing 15 or more volunteers will be assigned to marathon areas as needed. The responsibilities of the marathon area will be explained upon assignment.
Rules: Responsibilities of groups chosen & receiving grants.
The following rules apply to all volunteer groups:
Groups must designate one person who will serve as “leader” for the group (“Group Leader”).
The Group Leader may NOT participate in any Buffalo Marathon race during the time in which his/her group is volunteering (for example, you may not run the Buffalo Marathon or Half Marathon if your group is volunteering for the finish line).
Group Leaders will be responsible for:
Receiving all communications from the Buffalo Marathon
Conveying all information to their group of volunteers
Ensuring that the minimum number of volunteers required are provided (note: the minimum number of volunteers must meet the Buffalo Marathon’s age requirements)
Ensuring that all volunteers are registered through the Buffalo Marathon online registration system
Receiving grants is dependent on providing the minimum number of volunteers required by ensuring that (i) volunteers are registered online and (ii) volunteers check in on the day of the race.
Child Volunteer Rules:
Children wishing to volunteer must follow the rules below: Children may not accompany parents/guardians unless they are registered.
Children under the age of 18 wishing to volunteer must be registered as a volunteer by a parent or guardian.
In the interest of safety, each child volunteer between the age of 12-14 must be accompanied and supervised by a parent, guardian or responsible adult.
Children under the age of 18 may only volunteer in the following areas:
Post Race Party
- Groups composed primarily of children (for example, high school groups) must be 15 years or older and must have at least ONE responsible adult present for all volunteer shifts.